ACS InControl™: Inventory Control Saves Money and Increases Accountability

Some athletic programs cannot account for as much as 10-15% of athletic inventory at the end of each year. Lack of inventory control and accountability can cost an athletic department tens of thousands of dollars each year. Unorganized and undocumented processes for issuing, ordering and receiving equipment create compliance and audit liabilities. All of these factors negatively impact equipment operations by increasing labor costs, supply-demand mismatches and stock outs, and allow equipment abuse by staff and student-athletes to go unchecked.

Today, overseeing and managing athletic equipment operations is comparable to running a medium to large sized business, responsible for hundreds of thousands of dollars in assets and inventory. As more athletic administrators focus on the bottom line, they are implementing the ACS InControl™ Equipment Management solution, ACS Equipment Manager.

ACS Equipment Manager is designed to help athletic administrators, equipment managers and coaches oversee all aspects of inventory management. For a fraction of what most athletic programs spend on their current, out-dated, systems, they could implement ACS Equipment Manager for the entire department and begin controlling costs while saving time and money.

ACS Equipment Manager provides customers a complete inventory management solution that controls inventory, tracks item usage, ensures adequate supplies, increases equipment room productivity and significantly reduces paper flow. ACS Equipment Manager helps provide the necessary level of documentation required for business or compliance related audits. ACS Equipment Manager’s web-based platform and powerful automated data collection (ADC) barcode scanning capabilities sets it apart from any other inventory system.

ACS Equipment Manager helps customers manage their inventory and equipment operations with the level of flexibility and control most appropriate for their business and institution. ACS Equipment Manager is suitable for all sizes and types of equipment rooms at one or more facilities. ACS customers have recognized a return on their investment in hard expense savings like reduced labor costs and data entry, as well as soft expense savings like improved operational efficiency, compliance and inventory accuracy.

Examples of ACS InControl™ Equipment Management Solutions and Services:

Inventory Ordering Management – Have up-to-the-minute access to your equipment inventory resulting in reduced surpluses and saved money.  The software allows you to define items to be ordered, create purchase requisition reports and will automatically reconcile received items against orders to determine when orders are complete.

Equipment Transaction Management – Complete transaction management provides an audit trail to account for every item in your equipment room. Even track activity for compliance purposes.

Product Identification & Scanning Processes –Equipment management administrators can use existing product identification methods, adapt to the manufacturers method, or have the system create barcodes automatically. Generate barcode labels for almost every item directly from the system using your existing laser printer and standard labels.

Student-Athlete and Staff Equipment Issuance – Real-time tracking allows equipment administrators to document as they issue equipment and apparel without significant additional labor. Expedite product “mass issues” by creating documentation and issuance task lists automatically based on student-athlete and staff preferences and on-hand inventory. Stay ahead of curve by creating documentation before product is ever pulled off the shelf.  

Asset Management – Generate reports to provide an accounting of current inventory value on-hand, on-order and issued per student-athlete or employee.  Track inventory over time and adjust the value of items based on your institution’s depreciation method.